If data collection is to be done at your organisation, we’ll give about three months’ notice and ask your Chief Executive to nominate a staff member to liaise with us. We’ll work with the liaison to ensure that your organisation is well prepared. The data collection process takes place using a digital and/or hard copy spreadsheet template that we supply—use either or both approaches to best fit your needs. The spreadsheet is supplied at the beginning of the process and supporting information and instructions are supplied along with it.

The spreadsheet is intended to be distributed to staff to complete their part of the exercise; alternatively, it can be completed by the copyright liaison person with staff providing their input individually. While each organisation may decide how best to collect the data, the copyright liaison person is responsible for ensuring that it is complete, accurate, and comprehensive. Once the process has been completed, the spreadsheet containing the data will be submitted to CLNZ and processed by our research and data entry staff.