The CLNZ licence applies only to material that originates from printed books, textbooks, journals, periodicals, and magazines. The source material that is copied must be a legal original and may either be the hard copy original or a previously scanned or digitized version of a hard copy original. The allowance for previously scanned originals means that you need only create a scanned copy once but can then use it multiple times. Only in exceptional circumstances can personal hard copies that are owned by staff but not by the licenceholder be copied under the licence.

Copying from local and overseas newspapers is also available to most licenceholders that are education organisations. Commercial private training establishments and other non-education organisations, may copy from overseas newspapers. In this case only both hard copy and digital (e.g. from newspaper websites) originals can be copied. This copying must be consistent with the other licence provisions; particularly that the copies must only be for use by students.

Commercial PTEs and other non-education organisations should contact PMCA to obtain a licence for copying local newspapers.

All materials that are within the scope described here can be copied under the licence unless they are subject to a specific exclusion. Refer to the list of excluded works. The exclusions list is also useful if a situation arises where it’s uncertain whether an item is covered by the licence: these situations can usually be resolved by comparing the list of inclusions in this section with the list of excluded works; if this doesn’t help just contact CLNZ.

The CLNZ licence doesn’t include images or elements like charts unless they appear in one of the included works; so an image within a chapter of a work could be copied, but images found online, for example, could not be copied under the licence.

Questions about whether images and other types of material found online can be copied under the licence are common. We recommend caution when copying material found online. Sometimes it is not well understood by that material found on Google search results webpages are not Google’s own material and the copyright provisions on the source webpages that they are found on are operative irrespective of the material appearing on a Google results webpage.

For material on other webpages check for a copyright or permissions statement on the webpage or elsewhere on the website: this information can often be found on the website footer. If there’s no clear statement about what users are allowed to do with the image then it’s best to assume that copyright still applies; either seek permission from the website’s contact us webpage, or go to one of the websites that host images that can be used without the copyright owner’s permission.

Newer versions of Microsoft office applications and some search engines also now offer Creative Commons image search options. If using Creative Commons material remember that users are still required to follow the terms of the Creative Commons licence. Terms vary so check the Creative Commons website for more information—but typically at minimum the original creator must be acknowledged.

Other types of material can be licenced in a way similar to CLNZ’s licences. Collective Management Organisations like CLNZ also exist for music (APRA-AMCOS) and video (Screenrights). Your organisation may have these licences too: check with your manager or library if uncertain.